About Pro-Active Maintenance
Terrence – 081 520 8624
Pro – Active maintenance is primarily a pro-active inspection business providing reports on your sectional title complex or home owner association to assist in identifying maintenance needs. Our product offering specializes in 10 year Maintenance Plans (MRRP) and Monthly Maintenance Inspections.
Both are tailored to your specific complex or HOA assets.
Pro-Active maintenance, situated in Centurion, performs work across Gauteng province predominantly.
Expanding to cover KwaZulu Natal and DIY or Virtual plans.
We specialize in 10year plans for Sectional Title Complexes, Monthly Maintenance Inspection Robot Reports and Specialist Electrical Consulting. In addition, we take pride in being one of the first companies offering 10yr maintenance plans in the country (2016), meeting the standards of the Sectional Title Act requirements. Clients include Body Corporates managed by Managing Agents such as:
Personal Contact and Customised Reports
Terrence Hill is a qualified professional.
His background is Professional Engineering (Electrical) and Project and Construction management for a Top40 listed mining company (23 years).
He has been a Trustee for a Sectional Title Complex for almost two decades and has also been a Director of a Homeowners Association for a few years.
His professional background, experience, and skills complement his knowledge of the Sectional Title Act. This allows him to draft tailor made 10-year plans which include the maintenance, repair and replacement plan. Interaction with trustees or managing agents can be done on site visit and via zoom (or similar) or telephone if needed.
Misson
To uphold the status of a serious contender in the market, by offering a trusted and reliable service at reasonable and competitive pricing
- Making at least one duty of Trustees a little easier: What to maintain
- Supporting the Managing agent and Trustees in compliance to Sectional Title legislation and regulation.
10 year Plan (MRRP) report structure
The professional reports, including photos for what needs maintenance, own recommendations along with the required legislative calculations cover:
Major capital items: Valuable items that are expected to require maintenance, repair, and replacement within the next 10 years.
Current state: The current state/condition of repair of major capital items.
Remaining Life: The estimated time when those items or the items’ components will need to be repaired, repaired, or replaced.
Estimated cost: The estimated cost of the maintenance, repair and replacement of the items or its components.
Life expectancy: The expected life or longevity of those items/components after maintenance, repairs, or replacement.
Other: Additional information the Body Corporate considers relevant.
Cashflow: Projected spend patterns and reserve levels.
- Subsequent annual updates include an asset history sheet so historical tracking is possible.
- (For effective collaboration between Pro-Active Maintenance and Trustees or Managing Agents it is recommended to keep record of contractor names and cost of work executed)
- Lastly the report includes a Compliance Check Sheet ensuring the 10year plan supplied is in accordance with the Sectional Title Schemes Management Act, 2011 (Act 8 of 2011) Gazetted on 07 October 2016. (Section 22 of the Act)
- As an added extra the collection requirements are also assessed, and a recommendation made if required. (Section 2 of the Act).
THE STANDARD / BASIC OPTION:
(REPORT ONLY ISSUED IN PDF FORMAT)
Pro-Active Maintenance respects the customers freedom of choice. We offer our basic / standard plan to Body Corporates. This involves a site visit, compilation of the maintenance plan, a high-level project plan, telephonic or e-mail interaction with trustees to obtain comments and their inputs to the plan. Re-work adjustments of the plan is allowed for in the quotation, this gives opportunity for the trustees to make the plan truly theirs. (time limits do apply)
Once finalised a virtual zoom meeting can be done if allowed for in the quote.
Note: In the basic option a budget pricing is provided via basic estimating techniques. It does not include obtaining quotations from contractors, and no method statements are provided.
The quote Terms and Conditions should be read to ensure understanding of the scope covered.
More comprehensive options are available, where customization can be discussed and negotiated. This comes at additional cost.
ACCESS TO BODY CORPORATE RECORDS / INFORMATION REQUIRED
- Managing Agent Order or confirmation email
- Contact person at the complex to gain access for site visit
- Budget
- Disbursements for last 24 months (if available)
- Amount of funds in reserve
- List of trustees’ names
- Scheme Number
- Sectional Title Plan (if available)
- Physical Street Address
This information is needed to compile the plan according to the Act and do the necessary calculations, along with ensuring the correct responsible persons are referenced.
SNAP SHOTS OF MONTHLY ROBOT INSPECTION, DETAILED REPORT
AND THERMAL IMAGING REPORTS
NOTE:
- Illustrations below are not intended to be legible
- No illustrations provided of 10year plans as it covers several pages, including photos, calculations, etc.
Thermal Scanning
A specialist service also offered by Pro-Active Maintenance is thermal scanning of primarily electrical installation but also building scans for water services, damp and air conditioning leakages.
Electrical connections over time can be come loose and cause hot connections resulting in arcing and damage to installations and secondary equipment this type of scanning assists in picking those up on live systems and planned maintenance or repairs can be done.
Request your quote today
The quotes reference our step by step process to produce your tailor made 10yr maintenance plan.
Terrence – 081 520 8624
Please check out our product store as well
Bulk orders can be done via email on